Below is a list of recently deployed UCPath initiatives. For additional information on a particular initiative, including support tools, please click on the initiative name.
Deploy Fluid in TAM - July 2024
About: This project will modernize the Talent Acquisition Manager (TAM) module in UCPath to streamline the applicant and recruiter activities with a fluid home page, dynamic tiles, fluid candidate gateway with activity guides and approvals.
Gender Identity Pronouns (GIP) - July 2024
About: The purpose of this project initiative is to collect the employee's gender identity and pronouns, to be more inclusive and provide employees the opportunity to state the correct pronouns to use when referring to them.
For guidance on how to voluntarily enter pronouns, gender identity, and sexual orientation information in UCPath, click here UCPath Voluntary Self-Identification. For frequently asked questions, see the FAQ for Gender Identity, Sexual Orientation, & Pronouns.
GL Rewrite Assessments Systemwide - July 2024
About: Consolidate, centralize and streamline the generation of assessment information including. a. Calculate assessments after summary and detail labor ledger results are generated. b. Separate assessment into individual processes, to be run 1-2 times per month independently of other GL processes
New Submit on Behalf Of (SOBO) Case Submission Form - July 2024
About: The purpose of this project is to simplify, standardize and improve the case management user experience for Submitters by creating an intuitive case submission form in 'Ask UCPATH' module.
Former Employee Portal - July 2024
About: Former Employees require access to the UCPATH system to retrieve pay/tax records for identified period separation from the UC after user accounts have been closed. A solution will be implemented to strengthen the authentication for Former Employees accessing UCPATH utilizing MFA.
Reopen Closed Cases- April 2024
About: Replace the existing custom pending case closure/follow up case functionality and process with a solution that provides employees and location submitters the ability to reopen cases, minimize manual steps, and enhances the user experience. Please review this guide on how to re-open closed cases: Reopen closed cases- aid.pdf
PUM Upgrade 44 to 47- March 2024
About: Update from PeopleSoft Update Manager (PUM) version 44 to PUM 47, the most current supported PeopleSoft HCM Software. No significant user interface changes are seen.
Automate Disability Reinstatement- March 2024
About: To reduce manual work and errors related to voluntary disability plans. Employees who return from approved leaves of absences will have their voluntary disability plans automatically reinstated, when applicable.
Replace PayPath Phase 2- March 2024
About: The goal of this project is to provide approval process for Job Data changes through Manage Job transactions and additional transaction types with validations for locations to update job information.
This project impacts only the Payroll Services department. Currently, the local implementation of this project is paused.
Experian Identity Theft- March 2024
About: This project was added towards the end due to President Drake's mandate. The goal of this project is to provide Identity Theft (ID) protection to employees. As of 04/1/2024, the plan will be available to all UC employees and their dependents udner 18. Employees are automatically enrolled, however, on 04/1/2024, account will need to be created by the employees. UCPATH will send out communication with instructions to create an account to plan-eligible employees.
UCPath GL & SCT Redesign - November 2023
About: The goal of the UCPath GL Redesign is to reduce the complexity of UCPath and to leverage the applicable tools to generate more consistent and accurate GL data. Employees should expect smaller projects that fall under the larger UCPath GL Redesign initiative.
Top Deliverables:
- Deliver long-term strategy & implementation plan to reduce UCPath complexities & leverage other applicable tools
- Engage the Controller Strategic Committee throughout the various project phases to:
- Understand GL current state challenges
- Develop solution approach
- Align on go-forward implementation plan
- Redefine what UCPath is the system of record for
- Scale back on UCPath customizations in order to serve as an HR/Payroll system and not a Financials system
- Explore solutions of managing certain GL functions outside of UCPath
- Locations will receive data in labor ledger quicker
The goal of the UCPath SCT Redesign is to build a new Salary Cost Transfer Tool that meets business requirements and reduces current complexity when performing SCT-related entry (Direct Retro) and processing.
This project will:
- Create a custom Salary Cost Transfer Tool in UCPath that utilizes the Labor Ledger data directly
- Develop a modular design framework that separates required SCT functionality into smaller, more manageable components integrated together into a single solution
- Generate GL payroll accounting transactions
- Provide summary and detail labor ledger results generated from a single source
- Maintain ability to support multiple ledgers and COAs
- Generate Assessments
- Calculate Assessments and CBR after summary and detail labor ledger results are generated
- Separate assessments (GAEL, VLA, CBR, etc.) into individual programs
- Transfer Costs
- Transfer costs based on a complete transaction (transaction includes assessment data)
- Acts like a GL journal entry process
- Reduce the amount of "re-calculation"
- Transfer costs based on a complete transaction (transaction includes assessment data)
- Generate Effort Information
- Generate effort information after monthly SCTs are completed, results are finalized
- Reduce reliance on UCPath data that is always changing
Please go here to view a video of the upcoming changes to the SCT/Direct Retro Process
Modernize Job Data (Replace Paypath - Phase 1) - June 2023
About: This project aims to deploy a modernized view and functionality of job data.
Top Deliverables:
- Adds a new tile calling our new Manage Job functionality
- Allows functional system transactors (with entry access) modernized options for data entry
- Aligns system ability to future project functionality
Annual PUM Upgrade - June 2023
About: This project aims to enhance the user experience in UCPath by updating/enhancing certian view and functionality features.
Top Deliverables:
- Enhance user experience
- Deploy modernized functionality.
Lived Name - June 2023
About: This project aims to enhance the user experience in UCPath by providing employees the option to select a personal/preferred name, also known as their lived name.
Top Deliverables:
- Enable lived name to display on all UCPath pages where legal name is not required
- Compliance with Gender Recognition and Lived Name Policy
- Meet legal obligations: UCPath is a human capital application structured around legal name to meet legal obligations and maintain transaction accuracy
Improve Time Collection (Time & Labor) - May 2023
About: Improve Time Collection aims to improve the UCPath time collection process by centrally collecting, managing, validating, and correcting UCPath time through delivered functionality (Time & Labor).
Top Deliverables:
- Simplify & improve custom time collection process with Oracle delivered solution
- Simplify time correction; realize improvements in pay accuracy
- Serve as foundation for UCPath Time Rule and Entry consolidation which will improve the employee experience using a modernized view
- Improve leave and accrual management
- Summarize time by earnings code to reduce performance issues
Enhanced "Ask UCPath" Features - April 2023
UCPath has updated support features using the Ask UCPath functionality via the UCPath online portal. These enhancements will improve user experience with streamlined design and a modern, more intuitive look and feel in addition to providing updated search options and knowledge articles.
Additional features are available to those with expanded or "SOBO" access.
When will the change occur?
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April 17, 2023
What will look different?
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The page has been updated to include expanded search options, knowledge articles and streamlined processes for those with expanded "SOBO" access.
What will remain the same?
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The "Ask UCPath" icon accessible from the online UCPath dashboard will remain the same.
